State Certified Payroll Requirements

State Certified Payroll Requirements vary; all states are required to file Federal Certified Payroll Reports, but additional reporting is required in some states.  

Under the Davis-Bacon Act of 1931, any business that works on a federally funded project is required to pay prevailing wages; in order to ensure they are complying with the law these reports must be “certified” as true and accurate.

Those that do not comply are faced with stiff penalties, making compliance with prevailing wage reporting a must.  Most states have additional reporting--consult the chart below to see which forms are required for your state:

 

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State Certified Payroll Requirements and Forms Needed
Alabama Certified Payroll Federal Form WH-347; in addition, report must include Race & Gender and any employees designated as “Foreman” should not report earnings, deductions, hours, or rate of pay
Alaska Certified Payroll U.S. Department of Labor Form WH-347; Alaska Department of Labor Form 07-6058
Arizona Certified Payroll U. S. Department of Labor WH-347; Arizona DOT Monthly Highway Project Report
Arkansas Certified Payroll U. S. Department of Labor WH-347.
California Certified Payroll U. S. Department of Labor WH-347; California Form A-1-131 which includes weekly payments for fringe benefits.
Colorado Certified Payroll U. S. Department of Labor Form WH-347; In addition, contracting agencies have the right to request additional paperwork which should be submitted to the requesting agency.
Connecticut Certified Payroll U.S. Department of Labor Form WH-347 ; Connecticut Department of Labor Form WWS-CP1
Delaware Certified Payroll U.S. Department of Labor Form WH-347; Delaware Department of Labor form

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State Certified Payroll Requirements and Forms Needed
Florida Certified Payroll U.S. Department of Labor Form WH-347 or the Florida Department of Transportation Certified Payroll Report and the Employee Deduction Statement and Fringe Benefit Statement
Georgia CertifiedPayroll U.S. Department of Labor Form WH-347 with the addition of Race and Gender required.
Hawaii Certified Payroll U.S. Department of Labor Form WH-347; State of Hawaii or Hawaii Department of Education forms if project is state-funded.
Idaho Certified Payroll U.S. Department of Labor Form WH-347
Illinois Certified Payroll U.S. Department of Labor Form WH-347; Illinois Department of Labor form with Certified Transcript of Payroll; Illinois Department of Transportation form. City of Chicago form for projects within city limits.
Indiana Certified Payroll U.S. Department of Labor Form WH-347.
Iowa Certified Payroll U.S. Department of Labor Form WH-347 ; Iowa Department of Transportation form
Kansas Certified Payroll U.S. Department of Labor Form WH-347
Kentucky Certified Payroll U.S. Department of Labor Form WH-347 with the addition of reporting this job/all job totals for gross wages, withholdings, and net amounts.
Louisiana Certified Payroll U.S. Department of Labor Form WH-347
Maine Certified Payroll U.S. Department of Labor Form WH-347 or State of Maine Department of Labor Bureau of Labor Standards Certified Payroll
Maryland Certified Payroll U.S. Department of Labor Form WH-347
Massachusetts Certified Payroll U.S. Department of Labor Form WH-347 ; Massachusetts Port Authority form; Massachusetts Division of Occupational Safety forms; Massachusetts Division of Capital Asset Management forms.
Michigan Certified Payroll U.S. Department of Labor Form WH-347; Michigan Department of Transportation Certified Payroll form

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State Certified Payroll Requirements and Forms Needed
Minnesota Certified Payroll U.S. Department of Labor Form WH-347; Minnesota Department of Transportation - Monthly Employment Compliance Report - Form MN EEO-13
Mississippi Certified Payroll U.S. Department of Labor Form WH-347; Mississippi Department of Transportation CAD-881 and CAD-882.
Missouri Certified Payroll U.S. Department of Labor Form WH-347; Missouri Division of Labor Standards Form LS-57; City of Kansas City forms with Daily Labor Force Report and Employee List.
Montana Certified Payroll U.S. Department of Labor Form WH-347
Nebraska Certified Payroll U.S. Department of Labor Form WH-347
Nevada Certified Payroll U.S. Department of Labor Form WH-347; The Nevada Department of Transportation form
New Hampshire Certified Payroll U.S. Department of Labor Form WH-347.
New Jersey Certified Payroll U.S. Department of Labor Form WH-347 ; New Jersey Department of Labor form or New Jersey Department of Economic Development form; New York Department of Labor - Bureau of Public Work form.
New Mexico Certified Payroll U.S. Department of Labor Form WH-347 including the reporting of the Wage Decision Number for each job
New York Certified Payroll U.S. Department of Labor Form WH-347; Department of Labor - Bureau of Public Work forms; New York City School Construction Authority forms; The City of New York, Office of the Comptroller - Division of Labor Law forms.

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State Certified Payroll Requirements and Forms Needed
North Carolina Certified Payroll U.S. Department of Labor Form WH-347, including Race and Gender
North Dakota Certified Payroll U.S. Department of Labor Form WH-347 including reporting gross wages This Job/All Jobs and deductions based only on This Job
Ohio Certified Payroll U.S. Department of Labor Form WH-347; Ohio Department of Commerce forms
Oklahoma Certified Payroll U.S. Department of Labor Form WH-347
Oregon Certified Payroll U.S. Department of Labor Form WH-347; Oregon Bureau of Labor & Industries form WH-38; the Oregon Department of Transportation Monthly Employment Utilization Report
Pennsylvania Certified Payroll U.S. Department of Labor Form WH-347; Pennsylvania Department of Labor & Industries form LLC-25; Pennsylvania Department of Transportation - Highway Contractors Monthly Equal Employment Opportunity Report; form EO-400
Rhode Island Certified Payroll Rhode Island Department of Labor & Industries form U.S. Department of Labor Form WH-347; Rhode Island Department of Labor & Industries form
South Carolina Certified Payroll U.S. Department of Labor Form WH-347
South Dakota Certified Payroll U.S. Department of Labor Form WH-347; South Dakota Department of Transportation form for DOT projects.

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State Certified Payroll Requirements and Forms Needed
Tennessee Certified Payroll U.S. Department of Labor Form WH-347
Texas Certified Payroll U.S. Department of Labor Form WH-347
Utah Certified Payroll U.S. Department of Labor Form WH-347
Vermont Certified Payroll U.S. Department of Labor Form WH-347
Virginia Certified Payroll U.S. Department of Labor Form WH-347
Washington Certified Payroll U.S. Department of Labor Form WH-347; Washington Department of Labor & Industries form F700-065-000
West Virginia Certified Payroll U.S. Department of Labor Form WH-347; West Virginia Department of Transportation Contractors Monthly Manpower Utilization Report - Form EEO-150
Wisconsin Certified Payroll U.S. Department of Labor Form WH-347; Wisconsin Department of Workforce Development form.
Wyoming Certified Payroll U.S. Department of Labor Form WH-347

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