When converting to a new Payroll Service Program, you will need to provide certain information to your new Payroll Processing System provider.
Although several payroll service accounting software providers may require a few additional items, you will generally need to provide the following:
By using this checklist, you will smooth the transition to your new payroll service system.
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Your new Customer Service Rep (CSR) should work with you closely to ensure all data imported is accurate and up to date, especially if you are changing payroll services companies in mid-year.
With some larger payrolls, it is possible to run "in parallel" for one payday to double check the accuracy of the data. In this scenario, your old payroll provider will run the last payroll, while your new provider will process the same information without issuing checks or direct deposits. In this way, you can fix any issues that may be encountered before the following week's "live" payroll.
Good corporate payroll services providers will not only ensure data transfer is complete, but will also balance back the prior year's data,file the fourth quarter and year end payroll taxes, and create W-2's for every employee that worked for the company that year, regardless if they are still employed there.
For our recommendation on the best payroll business services provider, seeBest Payroll Business Services
Frequently Asked Payroll Questions
Payroll Service Program Set-Up Checklist
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