Receiving Paperless Payroll Check Stubs -- Requirements by State

The use of paperless payroll check stubs for electronic payroll is allowed by most states. The requirements vary by state; use this table to determine what information each state says must be on the check stub, and how many years the information must be kept on file and accessible to employees.

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State Conditions for Paperless Payroll
Alabama Payroll Electronic check stubs must be accessible.

Alaska Payroll Electronic check stubs must be accessible.
Arizona Payroll Electronic check stubs must be accessible.
Arkansas Payroll None
California Payroll Electronic check stubs may be allowed as long as employees are able to print them. Employees must also be able to receive the information in a non-electronic form. Electronic pay stubs must be available on a secure website which meets certain security requirements, and be available around the clock from the employee's home or work. Employees must be able to print stubs at no cost and with minimal delay.

Colorado Payroll Electronic check stubs must be accessible, and printing must be an option.
Connecticut Payroll Electronic check stubs must be accessible. Printing must be an option.
Delaware Payroll Employers may provide electronic pay stubs as long as the electronic statement provides the same required income deduction information and is in a form which may be retained by the employee. Employees must also have the option of receiving the pay stub in written form.
District of Columbia Payroll Electronic pay stubs must be accessible.

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State Conditions for Paperless Payroll
Florida Payroll None.
Georgia Payroll Electronic payroll check stubs must be accessible.

Hawaii Payroll Written authorization from the employee is required. Electronic check stubs must be accessible. A hard copy must be available within seven days if the electronic version cannot be printed.
Idaho Payroll Electronic check stubs must be accessible.
Illinois Payroll Electronic check stubs must be accessible and employees must be able to print.
Indiana Payroll Electronic pay stubs must be accessible and employees must have access to the company's computers and printers on company time.
Iowa Payroll Electronic check stubs must be accessible and printing must be an option.
Kansas Payroll Electronic check stubs must be accessible and printing must be an option with no extra cost.
Kentucky Payroll Electronic pay stubs must be accessible and employees must be able to print.
Louisiana Payroll None
Maine Payroll Electronic check stubs must be accessible.
Maryland Payroll Electronic pay stubs must be accessible and employees must be able to print.
Massachusetts Payroll Electronic pay stubs must be accessible and employees must be able to print.
Michigan Payroll Employee must have access to a computer and the electronic check stubs must be available on the date of pay.

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State Conditions for Paperless Payroll
Minnesota Payroll Employer must provide earnings statements to an employee in writing rather than electronically if the employer has received at least 24 hours notice from an employee that they want o receive earnings statements in written form. Once received, the employer must comply with this request on an ongoing basis.

Mississippi Payroll None
Missouri Payroll Electronic check stubs must be accessible.
Montana Payroll Electronic pay stubs must be accessible and employees must be able to print.
Nebraska Payroll None.
Nevada Payroll Electronic pay stubs must be accessible.
New Hampshire Payroll Electronic pay stubs must be accessible and employees must be able to print.
New Jersey Payroll Electronic pay stubs must be accessible and employees must be able to print.
New Mexico Payroll Electronic pay stubs must be accessible and employees must be able to print. Employees must have exclusive access to the statement.
New York Payroll Electronic payroll check stubs are allowed if employees can access them 24/7 from home, work, or from a secure site meeting certain security requirements. Employees must be able to print at no cost and with minimal delay. Employees also have the option of a non-electronic form.

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State Conditions for Paperless Payroll
North Carolina Payroll Electronic check stubs must be available on pay day, accessible at work, and the employee must be able to print.
North Dakota Payroll Electronic check stubs must be accessible at work, and the employee must be able to print.
Ohio Payroll Electronic pay stubs must be accessible.
Oklahoma Payroll Electronic pay stubs must be accessible.
Oregon Payroll Employees must give consent and have the ability to print or store the document.
Pennsylvania Payroll Electronic pay stubs must be accessible.
Rhode Island Payroll Electronic check stubs must be accessible and employees must be able to print on pay day. Employee must have exclusive access to the statement.
South Carolina Payroll Electronic pay stubs must be accessible and employees must be able to print.
South Dakota Payroll None.

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State Conditions for Paperless Payroll
Tennessee Payroll None.
Texas Payroll Electronic pay stubs must be accessible at work and employees must be able to print.
Utah Payroll Electronic pay stubs must be accessible and employees must be able to print on payday.
Vermont Payroll Electronic check stubs must be available at time wages are paid, employee must have access to a computer to view statement and print at no cost and each individual employee privacy must be protected and kept confidential.
Virginia Payroll Electronic check stubs must be accessible and employees must be able to print at no charge.
Washington Payroll Electronic pay stubs must be accessible.
West Virginia Payroll Electronic check stubs must be accessible; paper stubs must be furnished upon request.
Wisconsin Payroll Electronic payroll check stubs must be accessible, and employee be able to print on payday at no cost.
Wyoming Payroll Electronic check stubs must be accessible and employees must be able to print.

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