How To Do Payroll Checklist/Organizer

As you begin to evaluate how to do payroll with various business payroll online processing services, you will need to have certain information available to assess your specific needs.

Using the checklist below will help you get organized and save you time, enabling you to choose the best payroll processing services for your situation.

how to do payroll
  • How many employees do you currently have?
  • How often do you pay your employees? Weekly, Bi-Weekly?
  • Do you expect to have significantly more employees over the next few years? If so, you will need to consider whether you may "outgrow" a specific small business online payroll service over time.
  • How much control of data are you comfortable with turning over to a third party?
  • Does your company have strict data security control which could eliminate certain companies that offer payroll services from consideration?
  • What is your timetable for implementation?
  • Are you interested in adding various HR functions (Benefits Administration, 401(k), Time and Attendance, etc.)?
  • Are you looking for specific customization or are you comfortable with a basic small business online payroll service?
  • What is your budget?

Should you be considering an online payroll services provider or payroll software to use in-house, you will also need to have the IT staff for support.

Armed with this information, you should now be able to evaluate a variety of companies that offer payroll processing services to choose the best business payroll service for your company.

How to do payroll Form W-4 video:

Step-by-Step Video Guide to assist employees in how to do payroll Form W-4:



Tax Compliance as a Stand Alone Feature

One of the areas that concerns business owners the most is Tax Compliance. This is one of the major reasons many companies choose to outsource their payroll; having an issue with the IRS is not something anyone looks forward to.

Although each individual business is ultimately responsible for their own taxes being filed properly and on time, having a payroll company handling the compliance cuts way down on your risk.

If there is ever an issue with your taxes, the payroll processing company will work with you to rectify the problem and help you get back in compliance. Their knowledge and expertise can help side-step many pitfalls.

Even if you decide to process your payroll in-house, some payroll companies will take on the Tax Compliance portion separately. This may be a good solution for companies who are comfortable with handling the day-to-day payroll tasks but would like professional help keeping on top of compliance issues.






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