Certified Payroll Report

A Certified Payroll Report is a report which outlines the wages paid to workers employed in government contracted jobs in order to ensure these workers receive fair and reasonable compensation, as determined by the U.S. Department of Labor (DOL). These reports are required for companies working on government contracts.

The U.S. Department of Labor reviews these certified reports, also known as prevailing wage reports, as part of the federal law stipulated by the Davis-Bacon Act of 1931. This act requires documentation of any construction work, including professionals who provide plumbing, electrical work, painting, decorating, HVAC, and drywall on public buildings or public works projects, including roads and bridges.

Companies awarded government contracts must file a weekly Certified Payroll-Report with the DOL for jobs in excess of $2,000 and which are funded by federal, state, or local government. The most commonly used certified-payroll form is U.S. Department of Labor Form WH-347. "No Work" reports must also be submitted if work is temporarily suspended for any reason.

Get more details about specific information to include on a Certified Payroll Report form.

How to avoid five Certified-Payroll Mistakes: read this article to skirt some common pitfalls, saving you time and effort.

In addition to the federal laws, many states have additional requirements. For a detailed state by state chart outlining the forms needed, see State Certified Payroll Requirements

Form WH-347

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Choosing The Right Payroll Outsourcing 

When evaluating payroll services, it is important to note that not all payroll services providers provide Certified-Payroll. If your company will need to submit a certified-payroll report, one of the first points you should determine is whether certified payroll services are offered by the payroll outsourcing company.

Ideally, your service professional will assist you in staying in compliance and will streamline the process of adhering to strict certified-payroll reporting regulations; a number of payroll outsourcing services providers have payroll applications which are integrated to generate weekly reports, and which can produce reporting specific to federal, state, and local guidelines. These reports may be either printed or electronically filed to the appropriate reporting agency.

Some of the features you may want to look for when evaluating payroll outsourcing that can handle certified payroll services include the ability to:

  • Create a Certified-Payroll Report, including No Work reports
  • Create Compliance Statements required by the federal government
  • Generate a Certified-Payroll Report for multiple companies
  • Automatically create weekly reports from weekly payroll data, and populate a certified payroll form
  • Review and edit data before submitting reports
  • View and print previous reports

Be sure to determine whether the payroll processing company you are considering provides the applicable Federal, State and Municipal forms for your needs, and do the proper due diligence in screening potential payroll providers. 

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