Certified Payroll Form Specifics

A certified payroll form consists of two pages which documents specific information which is submitted through the payroll system weekly, beginning with the first week you actually perform work on a specific job, and continuing weekly until the job is completed.

No Work Payrolls are required to be submitted whenever there is a temporary break in your company's work on the project. The certified payroll reports must be numbered consecutively, including any "No Work Payrolls".

The first page of the report details payroll by employee for a specific job; the second page, known as a Statement of Compliance, must be signed by the payroll administrator or other company official. This page contains language "certifying" that the information is correct and true. It is this signature which makes the payroll report "certified".

Each contractor or subcontractor is required to keep a complete set of their own reports and other basic records, such as time cards for the project, for at least three years after the project is completed.

What goes on the Certified Payroll Form?

The Certified Payroll Report needs to include the following data, which includes information that shows how many hours per day each job was worked on:

The most common reporting forms to use are the United States Department of Labor Form WH-347 - Payroll Certification and Form WH-348 - Statement of Compliance. Be aware that many states require the use of their own specialized forms (see below); check with your state to determine if you are required to submit reports at the state level.

State Requirements:

State by State Certified Payroll Requirements Chart