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Payroll Sales Pro Issue #32: Answers to Most Prospect’s Questions--Part 3, Time and Attendance
September 19, 2016

September 19, 2016

PayPros has many Time and Attendance options available to keep track of employee hours. Being conversant about the various types will help you make an informed recommendation for your clients’ specific needs.

”Time is the most valuable thing a man can spend.” --Laertius Diogenes

Answers to Most Prospect’s Questions-Part 3, Time and Attendance

Tracking employee hours is of utmost concern to business owners. Companies with hourly workers, both big and small, need a time and attendance system to record when their hourly employees start and stop work each day so they know how much they should be paid that pay period.

Various options to track time and attendance are available. They include:

1. Timeclock – Card version: This is the "old school" option companies have been using for years. A timeclock is connected to the internet in a central location employees will be at the beginning and end of each day. When an employee arrives, they will swipe their timecard (which looks like a credit card). When the card is swiped, the Timeclock reads the magnetic strip and records the exact time that employee swiped in. The employee must then swipe their card again at end of the day so the system knows the exact amount of time the employee worked.

2. Timeclock – Biometric version: This technology is a little newer but works like the timeclock above. Instead of swiping a card, the employee places their finger on a glass button that "reads" their fingerprint.

3. Webclock: No hardware involved with this option. From their PC, an employee logs into a secure website and with a click of their mouse, punches in and punches out.

For companies that want to make sure that employees punch and in out at the company location and not from their home PC, we have an "IP Limiter". Each PC has an IP Address, unique to it, so that it can access the internet. We can get a list of all of the IP Addresses of the company PC's. Then if a PC with an IP Address not on our list tries to get into our secure site, they won't be let in to punch in even if they have the correct password. This helps prevent “time theft,” which is of great concern to companies since it can cost a great deal of money in fraudulent time “worked.”

4. Mobile App: Similar to Webclock, except that you can punch in from an App on your mobile phone. The equivalent of the "IP Limiter" is a GPS function. Basically, the App can be programmed to only accept a punch if the employee is in the vicinity of a particular location. This is extremely popular with road construction crews and other companies that have worksites at their clients’ locations instead of their own location.

For companies that need Labor Distribution or Job Costing (see Payroll Sales Pro Issue #31 on these topics) Time and Labor can also show the department or job where the work is performed. Meals and breaks can also be tracked, as well as the type of work performed, and the number of items produced.

In addition to tracking when employees work, organizations also need to keep tabs on when employees are not working. Types of non-working time that can be tracked include:

  1. Vacation time
  2. FMLA time
  3. Jury duty
  4. and others...

Some organizations also keep detailed records of attendance issues such as who calls in sick and who comes in late. PayPros can keep track of all this and more.

Next week, we will discuss how Time & Attendance can be cost justified for those employers who are unsure if they can afford a Time and Attendance sytem.

All it takes to refer payroll is to obtain a payroll invoice from the client, then send it to us and we’ll take it from there. When the client signs up with payroll, you get paid a residual commission for the life of the client.

Remember, PayPros can typically save them 20-25% over what they are currently paying and they will get a dedicated customer service rep that really knows them and the ins and outs of their business.

Ask them for a current invoice, send it to us, and when it closes you get residual commission for the life of the client.

For more detailed payroll Talking Points tips and information, see Payroll Tips and Techniques

Think you’re ready to earn Residual Commission for the life of your clients as a Payroll Referral Rep? Contact us by calling (888) 693-4611 or filling out the form at Best Business Payroll--How to Make Residual Commission

We’ll be glad to answer any questions you may have and look forward to helping you become successful in any way we can.

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